Short answer: A bag factory quotation includes unit price, MOQ, sample cost, lead time, payment terms, and shipping terms. Read it carefully: FOB price excludes shipping, EXW price is ex-factory, and DDP price includes delivery to your door. BATELI provides transparent quotations with all terms clearly stated.
When you request a quote from a bag factory in China, the response can be confusing. Different factories quote differently — some include shipping, some don’t. Some quote FOB Shanghai, others EXW. Understanding how to read a bag factory quotation helps you compare apples to apples and avoid hidden costs.
What Does a Quotation Include?
A professional bag factory quotation should include these key items:
- Unit price: Cost per bag at a given order quantity
- MOQ: Minimum order quantity for that price
- Sample cost: Cost to produce a pre-production sample
- Lead time: Production time in days
- Payment terms: Deposit percentage and balance timing
- Shipping terms: FOB, EXW, or DDP
- Validity: How long the price quote is valid (usually 30 days)
Understanding Trade Terms
The three most common shipping terms are:
EXW (Ex Works)
EXW means the factory delivers the goods at their warehouse. You are responsible for everything: pickup, customs, shipping, and import duties. This is the lowest base price but you handle all logistics.
FOB (Free on Board)
FOB means the factory handles delivery to the port and export customs. You are responsible for ocean freight, insurance, and import customs. This is the most common term for China sourcing.
DDP (Delivered Duty Paid)
DDP means the factory handles everything: production, export, ocean freight, import customs, and delivery to your door. This is the most convenient but most expensive option. Good for first-time importers.
How to Compare Quotations
When comparing quotes from different factories, make sure you are comparing the same terms:
- Same Incoterm: Compare FOB to FOB, not FOB to EXW
- Same material specs: 600D polyester vs 1680D nylon are different prices
- Same hardware quality: YKK zippers vs generic zippers cost more
- Same MOQ: Price at 50 pieces is different from price at 500 pieces
Hidden Costs to Watch For
Some factories quote low but add hidden costs later:
- Sample cost: Is it included or separate?
- Tooling cost: Custom molds or cutting dies
- Logo setup: Embroidery or printing setup fees
- Shipping insurance: Is it included in FOB price?
- Bank fees: Wire transfer fees can add $30-50 per transaction
At BATELI, our quotations are transparent. We clearly state what’s included and what’s not. We offer EXW, FOB, and DDP terms. Our MOQ is 50 pieces, sample time is 7 days, and bulk production is 30-45 days. We are BSCI audited and ISO 9001 certified.
How to Request a Quotation
To get an accurate quote, provide the factory with:
- Bag type (backpack, handbag, tote, etc.)
- Estimated quantity
- Material preference (or ask for recommendation)
- Logo customization method
- Target price (if you have one)
- Shipping destination country
The more information you provide, the more accurate the quote. Vague requests lead to vague (and often inflated) quotes.
Ready to get a quote? Visit our contact page. Learn about our OEM/ODM process.
Frequently Asked Questions
1. Why are quotes from different factories so different?
Material quality, hardware grade, labor standards, and included services vary. Always compare like-for-like specs.
2. How long is a quote valid?
Most quotes are valid for 30 days. Material prices fluctuate, especially leather and hardware.
3. Do you offer DDP shipping?
Yes. We handle end-to-end shipping to US, UK, EU, Australia. 5 overseas warehouses.
4. What payment terms do you offer?
30% deposit, 70% balance before shipment. PayPal, T/T, and L/C accepted.
5. Is the sample cost included in the quotation?
No. Sample cost is separate ($30-80). Bulk production quote excludes sample.
FOB Price Breakdown Example
A $12.50 FOB handbag includes: material ($4.50), labor ($3.50), hardware ($2.00), overhead ($1.50), profit ($1.00). Always ask for this breakdown. If a factory cannot explain their pricing, be cautious.
Need Custom OEM/ODM Bags?
BATELI — BSCI & ISO 9001 certified bag manufacturer since 2003. MOQ from 50 pieces, 7-day sampling, 30-45 day lead times. Custom materials, logos, and packaging available.
Payment Terms
Standard: 30% deposit, 70% before shipment. L/C for $10,000+. PayPal for small orders. T/T most common.
When to Negotiate
Leverage: 500+ pieces, stock colors, repeat orders. Off-season (Jan-Feb) may have lower prices. Ask for cost breakdown.
Costs Buyers Often Miss
Check whether freight, certification documents, sample fees, and logo tooling are included in the quoted unit price. A factory that itemises these costs openly, like BATELI, makes import budgeting far easier.
Common Quotation Mistakes
Buyers often compare quotes incorrectly: comparing FOB to EXW, forgetting shipping insurance, ignoring bank fees. Always ask for landed cost (DDP) if you want a complete picture. BATELI provides both FOB and DDP quotes.
Requesting Revisions
If the quote is higher than expected, ask: can we use cheaper hardware? Can we simplify design? Can we accept stock material? These changes can reduce cost by 10-20%.
Shipping Cost Breakdown
Ocean freight to US: $2-4/kg (25-35 days). Air freight: $6-8/kg (5-7 days). Express (DHL/FedEx): $8-12/kg (3-5 days). For 500 kg shipment: sea = $1,000-2,000, air = $3,000-4,000. Choose based on urgency.
Why BATELI Quotations Are Transparent
BATELI provides detailed quotations with material specs, hardware grade, and production timeline. No hidden fees. We explain FOB vs EXW vs DDP so you know exactly what you are paying for. MOQ starts at 50 pieces. Sample in 7 days. Bulk in 30-45 days. BSCI audited, ISO 9001 certified. Exported to 30+ countries. Request your detailed quote today.
Sample Quotation Breakdown
Example: 50 custom PU handbags, FOB Shanghai. Unit price: $12.50. Material (PU + lining): $4.50. Labor (sewing + QC): $3.50. Hardware (zippers + snaps): $2.00. Overhead (factory + packaging): $1.50. Profit margin: $1.00. Total FOB: $12.50/pc × 50 = $625. Plus sample cost: $50. Total order: $675.
Note: This is an example. Actual pricing depends on material choice, hardware quality, and design complexity. Request a custom quote for accurate pricing.
Reading Between the Lines
Some factories quote very low but then add charges: custom logo setup, packaging, shipping insurance. Always ask: is this the complete landed cost? If not, what extra fees should I expect? BATELI provides all-inclusive quotes with no hidden charges.
Comparing 3 Quotes
Get at least 3 quotes. Do not automatically choose the cheapest. Compare: material quality, hardware brand, QC process, communication, and after-sales warranty. A $0.50 cheaper bag from a no-name factory can cost $5+ in defects.
Contact BATELI today for a transparent quotation. No hidden fees, detailed breakdown, fast response within 24 hours.